Members,
We are still in need of members to fill the following vacant positions. If interested please contact Monica Bowie.
Academic Vice-President (OU, SSM, and Mercy- need one for each location)
They will serve under the Vice President and will assist in planning chapter programs (i.e., “Programming Committee”) such as chapter meetings and inductions. Planning may include marketing, securing caterers, securing speakers and other issues related to member meetings.
They will be responsible for New Member Orientation after the Fall and Spring inductions take place.
Responsible for sending an invitation to induction to the dean, director, or chairperson for each university.
They will distribute the flyers pertaining to grants/scholarships deadlines, Fall meet and greet, Winter and Spring meeting to the membership via e-mail and ensure posted on social media sites.
The AVPs promote Founders Day
Secretary
The secretary shall prepare and distribute meeting minutes, including agendas, and correspondence and keep records of the society. They will conduct an annual survey to membership regarding meeting preferences and information needed for the Chapter Key Award. They will post all minutes, correspondence and survey results under their officer folder in the Circle in the Chapter Library. They will keep a file of the “Consent to Serve/Confidentiality & Conflict of Interest/Bio Agreement” in an alphabetical electronic file noting the date of signature. After ten years, the secretary will delete the files. They will serve as a chapter representative to the biennial House of Delegates if funding allows.
Responsible for reviewing Membership Survey Policy (December 1), Signatory Policy (March 1) and Record Retention Policy (March 1).
Governance Committee
The Governance Committee shall oversee bylaws compliance, make recommendations for bylaws changes and oversee member and chapter eligibility issues. They will be actively involved in making exceptions to the qualifications for membership of undergraduate and graduate students. At their discretion, exceptions can be made following the Membership Exception Clauses Policy and the guidelines adopted by the International BOD. They will ensure that policies and procedures are reviewed annually and will alert the secretary one week before a BOD meeting which policies need to be reviewed. The appointed chair will submit a bylaws report to Sigma Theta Tau International by August 1 of each year.
Responsible for reviewing the Confidentiality Policy (chair--December 1), Conflict of Interest Policy (chair--December 1), Elections Policy (December 1) and Membership Exception Clauses Policy (September 1).
Ensure the policies are reviewed by the date outlined. (varies per policy)
Leadership Succession Committee
The Leadership Succession Committee shall develop members in organizational leadership roles across the span of their careers, and mentor members to assume organizational board and officer positions at all levels of the organization. The committee shall select nominees and prepare the ballot. The ballot will be sent to the Board of Directors at least two (2) weeks prior to a scheduled election. The Leadership Succession Committee members shall not be eligible for any elected office of the current ballot. The Chair will collect Consent to Serve/Confidentiality & Conflict of Interest/Bio Agreement from all who decide to run for office and forward to the Secretary. The Chair will present Election results at the Spring BOD meeting for approval.
Responsible for reviewing the Record Retention Policy (March 1).