Announcements

Hi Everyone,

Your Sigma Xi Delta Chapter is currently putting out a call for self-nominations for the following positions: President, Vice President, Treasure, Governance Committee Chair, Leadership Succession Chair, and Leadership Succession Committee Member.

See Chapter Leader Descriptions below and please consider serving your Sigma Chapter. 

To self-nominate please send an email by May 7, 2020 by 4pm.

Include your Name and the Position you are interested in to:

Jean Byrd  jb363720@wcupa.edu and Cheryl Schlamb  cschlamb@wcupa.edu

Our Leadership Succession Committee Chair and Leadership Succession Committee Member

Final voting ballots will be distributed by email in mid- May.  Results will be posted by the end of May.

Thank you for your interest in serving your Sigma chapter.

My very best to each of you in this difficult time.

Nina Pulliam PhD, PHCNS, RN

Xi Delta President 

Chapter Leader Descriptions

Sigma has developed chapter leader “job” descriptions that can be used as templates to better define the roles and responsibilities of the leaders serving your chapter.

Chapter Leader Qualifications

• Active member in the chapter
• Completed the consent to serve in the position
• Positions required in the chapter bylaws have a two-year commitment

Chapter Leader Resources

• The All Chapter Officers Workgroup in The Circle is the learning hub for all of Sigma’s chapter leaders. Visithttps://thecircle.sigmanursing.org/mygroups to access the workgroup. Take part in discussions, ask questions, viewa full list of important upcoming dates, and access a library with more than 400 training resources, includingorientation information for your specific position.
• Visit your Regional Officer Connect Workgroup in The Circle to connect with other chapter leaders in your regionand your regional coordinator!
• Access the Chapter Management System (CMS) to download membership rosters, review nurse leader applications,submit important reports to headquarters, write news for Sigma Update and more. Visithttps://management.sigmanursing.org to get started.
• Each chapter has a website hosted in The Circle. These free resources are an excellent way for chapters to connectwith members, create a sense of community, and establish an online presence. Access your chapter website by usethe direct URL: CHAPTERGREEKNAME.sigmanursing.org. (ex. deltaupsilon.sigmanursing.org).

President (Required)

• Act as the executive officer and administrator of all business of the chapter as stated in the bylaws:
• Participation in the biennial convention House of Delegates and other business brought forth before theHouse of Delegates during the term.
• All reports are submitted to headquarters in a timely manner. Reports include: chapter annual report, bylawssubmission form, verification of fees report (when applicable) and the chapter officer/committee chair report.
• Serve as chief representative of the chapter:
• In inter-chapter activities at the regional level.
• Strengthen and maintain relationships with the head of chapter institutions of higher education and practicesettings through regular communications and meetings.
• Advocate for the chapter with major service agencies in the community to publicize the importance of anddemonstrate value of membership and gain additional community advocates.
• Lead the chapter board of directors and leadership:
• Delegate responsibilities not otherwise handled by the chapter bylaws to the chapter officers, committees,task forces, and advisory councils.

• Finalize the appointments, recommended by the Board of Directors, for all committees, advisory councils or taskforces.
• Prepare a calendar and agenda for all Board of Directors and annual business meetings with assistance, as needed,from the secretary.
• Plan, arrange, and facilitate an orientation meeting for all newly installed chapter leaders. The purpose is tofacilitate the transfer of duties and responsibilities and to formulate the strategic plan of the chapter for the comingyear.
• Serves as an ex-officio member of all committees except the Leadership Succession Committee,
• Develop and maintain policies and procedures related to the position of president. Submit modifications or newpolicies and procedures to the Board of Directors for approval.

• Ensure members receive benefits and chapter transparency:
• Ensure at least one business meeting and at least two programs or events that support the purposes and goalsof the honor society are held during each fiscal year.
• Communicate the business, projects and activities of the Board of Directors to the membership.
• Skills Gained through service:
• Leading a non-profit/non-governmental organization
• Team Dynamics
• Strategic Planning
• Delegation
• Budgeting

President-Elect (optional position)

• Be mentored by current chapter president:
• Prepare to succeed into the presidency at the end of a one- or two-year term of office.
• Learn the chapter operations and facilitate the achievement of chapter goals and mission of Sigma.
• Serve on the chapter’s board of directors.
• Develop and maintain policies and procedures related to the position of president-elect. Submit modificationsor new policies and procedures to the Board of Directors for approval.
• Fulfill other duties as assigned by chapter:
• Serve as chair of committees
• Serve as an advocate for the chapter to the public and nursing organizations.
• Skills gained through service:
• Serve on a non-profit/non-governmental organization board of directors
• Team communication
• Leadership of committee

Vice President (Required)

• Serve on the chapter’s board of directors:
• Perform the duties of the president in the president's absence. In an at-large chapter, a designated vicepresident should be chosen to perform these duties.
• Succeed into the office of president and serve until the next election in the event that the president vacateshis/her officer during the two-year term. In an at-large chapter, a designated vice president should be chosento perform these duties.
• Prepare an annual report to the chapter membership regarding the vice-president's responsibilities andactivities.
• Develop and maintain policies and procedures related to the position of vice president. Submit modificationsor new policies and procedures to the Board of Directors for approval.
• Lead membership benefit efforts:

o Oversee the planning of chapter programs ensuring that at least two programs or events that support the honor society's purposes and goals are held each year.

• Fulfill other duties as assigned by chapter:
• Be chair of committees, as needed.
• Skills Gained through Service:
• Serve on a non-profit/non-governmental organization board of directors
• Understanding industry needs
• Membership satisfaction
• Program planning (in-person or virtual)
• Team communication
• Leadership of committee
• Budgeting

Secretary (Required)

• Serve on the chapter’s board of directors:
• Record, write, and distribute the minutes for each Board of Directors and business meeting.
• Keep an official record book of the minutes, in perpetuity, of all Board of Directors and business meetings topresent to the succeeding secretary.
• Prepare an annual report to the chapter membership regarding the secretary’s responsibilities

and activities.

• Develop and maintain policies and procedures related to the position of secretary. Submit modifications ornew policies and procedures to the Board of Directors for approval.
• Lead communication to the chapter membership:
• Organize, write, and distribute all membership communication about chapter activities.
• Develop and maintain chapter’s online outlets for publicity or membership communication.
• Serve as chair of chapter communications committee, if applicable.
• Fulfill other duties as assigned by chapter:
• Serve on committees as needed.
• Skills Gained through Service:
• Serve on a non-profit/non-governmental organization board of directors
• Team communication
• Leadership of committee
• Social Media
• Communication standards
• Budgeting

Treasurer (Required)

• Serve on the chapter’s board of directors:
• Prepare and present a current financial report to the board of directors at each meeting.
• Prepare and submit an annual budget to the board of directors with appropriate committee advisory council ortask force.
• Develop and maintain fiscal policies and procedures in collaboration with the appropriate committee. Submitnew policies or modifications of existing policies to the board of directors for approval.
• Prepare an annual report to the chapter membership regarding the treasurer’s responsibilities

and activities.

• Be custodian of the chapter funds:
• Prepare and submit the financial section of the chapter annual report.
• Work with an accountant on a biennial audit.
• Obtain and complete necessary tax forms for the Internal Revenue Service (US chapters only).

• If the chapter is not using the online induction system, write checks needed for international induction fees andjewelry and honor cord orders.
• Manage the investment plan of the chapter with support from the board of directors.
• Be aware of Sigma’s policies and timelines regarding chapter checks, and communicate how your chapter wouldlike them delivered.
• May be bonded in an amount equal to three-fourths of the worth of the chapter.

• Skills Gained through Service:
• Serve on a non-profit/non-governmental organization board of directors
• Team communication
• Leadership of committee
• Financial accountability and accounting standards
• Budgeting

Governance Committee (Required)

• Committee Structure:
• 3 elected or appointed
• 1 member is the Counselor
• Chair appointed by chapter president
• 4 committee members
• Reports to the board of directors:
• Prepare an annual report to the chapter membership regarding the governance committee responsibilities andactivities.
• Develop and maintain policies and procedures related to the governance committee. Submit modifications ornew policies and procedures to the board of directors for approval.
• Membership eligibility:
• Oversee chapter membership eligibility issues and determine where the exception clauses apply.
• Collaborate with Counselor to promote membership to potential candidates.
• Assist with the planning and organization of the induction.
• Chapter bylaws:
• Lead the bylaws amendment process by considering, reviewing, editing and/or correlating amendments assuggested or appropriate
• Utilize the updated chapter bylaws template created by Sigma each biennium.
• Submit the updated bylaws to Sigma every even year and when the chapter makes bylaws alterations.
• Skills Gained through Service:
• Serving on a committee
• Team communication
• Organizational governance
• Recruitment best practices

Leadership Succession Committee (Required)

• Committee Structure:
• Chair appointed by chapter president
• 3 elected members
• Reports to the board of directors:
• Prepare an annual report to the chapter membership regarding the leadership succession committeeresponsibilities and activities.
• Develop and maintain policies and procedures related to the leadership succession committee. Submitmodifications or new policies and procedures to the board of directors for approval.
• Member Development:
• Develop members in organizational leadership roles across the span of their careers.
• Mentor members to assume positions at all levels of the organization.
• Elections:
• Oversee the selection of members who can provide the necessary leadership to achieve chapter goals and tomeet the needs of members.
• Manage the preparation, distribution and tallying of election ballots.
• Notify all candidates (elected and non-elected) of the election results.
• Submit the list of new officers to headquarters within two weeks of officer elections and provide headquarters withupdates as they occur.
• Skills Gained through Service:
• Serving on a committee
• Team communication
• Organizational governance

o Leadership Development

• Special Note about Leadership Succession Committee: Those serving on the Leadership Succession Committee arenot permitted to be on the slate of candidates for officer or committee positions.

Membership Involvement Committee (optional committee)

• Reports to the board of directors:
• Prepare an annual report to the chapter membership regarding the Membership Involvement committeeresponsibilities and activities.
• Develop and maintain policies and procedures related to the membership involvement committee. Submitmodifications or new policies and procedures to the board of directors for approval.
• Oversee the promotion of membership renewal and membership involvement.
• Manage the process of involving members in chapter committee membership.
• Oversee the development and maintenance of a new member mentoring program.
• Plan and implement an orientation for new inductees and multiple and transfer members.
• Inform membership about Volunteer Profiles on The Circle, and encourage membership to submit profiles.
• Set up and monitor chapter volunteer opportunities on The Circle.

Awards Committee (optional committee)

• Reports to the board of directors:
• Prepare an annual report to the chapter membership regarding the awards committee responsibilities andactivities.
• Develop and maintain policies and procedures related to the awards committee. Submit modifications or newpolicies and procedures to the board of directors for approval.
• Oversee the process of developing, reviewing, revising criteria and funding for recognition awards andscholarships.
• Manage the process for reviewing and judging award and scholarship applications.
• Recruit candidates for awards and scholarships - locally, regionally and internationally. Assist with the applicationprocess.
• Ensure that all applicants are notified of judging results, selected or not selected. Inform award and scholarshiprecipients of the manner in which they will receive their award or scholarship.
• Coordinate preparation of entries for any regional or international awards in which the chapter wishes to makeapplication.
• Encourage chapter members and leaders to apply for international awards.
• Note: Those serving as the Awards Chair, on the Awards Committee, or as any other chapter leader are not eligiblefor scholarships or other monetary awards while in any appointed or elected positions.

Philanthropy Committee (optional committee)

• Reports to the board of directors:
• Prepare an annual report to the chapter membership regarding the philanthropy committee responsibilitiesand activities.
• Develop and maintain policies and procedures related to the philanthropy committee. Submit modifications ornew policies and procedures to the board of directors for approval.
• Ensure that the chapter is following all appropriate legal requirements in order to fundraise.
• Collaborate with the appropriate committee to evaluate chapter income sources, and determine financial needsabove and beyond collection of member fees.
• Oversee the development of strategies for funding specific chapter projects as determined by the board of directors.
• Manage the implementation of projects and events that increase funds as well as the visibility of the chapter.
• Manage the philanthropy events and ensure that an effective publicity program is in place, through collaborationwith the appropriate committee.
• Coordinate the donation of goods or services, if necessary, for the event.
• Solicit the general membership for participation in hosting the event.
• Participate in the philanthropy programs, activities and events along with members of the appropriate committee.
• After completion of the event, oversee the evaluation of the event in terms of number of participants, amount ofmoney raised, etc.

Webmaster (optional position)

• Reports to the board of directors:
• Prepare an annual report to the chapter membership regarding the webmaster responsibilities and activities.

o Develop and maintain policies and procedures related to the role of webmaster. Submit

modifications or new policies and procedures to the board of directors for approval.

• Responsible for monitoring, improving and updating chapter website.
• Oversee the overall maintenance of chapter website.
• Coordinate with chapter leaders to obtain relevant content and post it to the chapter site.
• Publicize events, deadlines and important news to members.
• Employ Sigma best practices to ensure website is valuable to members.
• Create a maintenance schedule to ensure website is always timely and up to date.
• Work with chapter Publicity Committee and Secretary to write website content into chapter’s overall

communications plan.

• Ensure chapter leaders interact with the discussion forum regularly.